Privacy Policy

1. General Provisions

This Privacy Policy defines the procedure for processing and protecting personal data of users of the VATRUS-AERO website (hereinafter referred to as the "Site"), owned by the virtual airline VATRUS-AERO (hereinafter referred to as the "Company", "we", "us", "our").

By using the Site, you agree to the terms of this Privacy Policy. If you do not agree with the terms of this policy, please do not use the Site.

2. Information We Collect

We collect the following types of information:

2.1. Personal Data

• Account credentials: username, email address, password (stored in encrypted form)
• Profile information: full name, callsign, location (ICAO code), timezone
• VATSIM data: VATSIM ID, pilot rating, home airport, division identifier
• Contact information: Telegram username (optional)
• Position information: flight rank, CUP position, squadron assignment

2.2. Flight Data

• Flight log entries (FlightLogEntry): departure/arrival times, aircraft type, route, flight time
• Flight analysis (FlightAnalysis): detailed flight data, including trajectory, landing parameters, violations and errors
• Takeoff and landing data synchronized with VATSIM

2.3. Training Data

• Course and training stage records
• Instructor evaluations and comments
• Aircraft type qualifications
• Inspection and examination results

2.4. Technical Data

• IP address and browser information
• Action logs (AuditLog) for administrative purposes
• API keys for external service access
• Files uploaded by users (certificates, credentials)

3. Purpose of Data Processing

We use the collected information for the following purposes:

• Providing access to the virtual airline platform
• Managing user accounts and profiles
• Maintaining flight records and flight hours
• Conducting training and evaluating pilot skills
• Issuing aircraft type qualifications
• Analyzing flight quality and providing feedback
• Ensuring security and preventing fraud
• Compliance with virtual airline and VATSIM network requirements
• Sending notifications and important information
• Improving Site functionality

4. Legal Basis for Processing

Personal data processing is carried out on the following legal bases:

• User consent: by registering and using the Site, you consent to the processing of your data
• Contract performance: data processing is necessary to provide virtual airline services
• Legitimate interests: ensuring security, preventing fraud, improving service
• Compliance with obligations: fulfilling virtual airline and VATSIM network requirements

5. Data Storage and Protection

We apply technical and organizational measures to protect your personal data:

• Passwords are stored in encrypted form using modern hashing algorithms
• Use of HTTPS to protect data transmission
• Restricting access to personal data to authorized personnel only
• Regular data backups
• Monitoring and logging data access

Data is stored for the period necessary to achieve processing purposes, or until the user withdraws consent (if applicable).

6. Data Sharing with Third Parties

We do not sell or share your personal data with third parties, except:

• VATSIM: flight data may be synchronized with the VATSIM network according to your settings
• FSAirlines: fleet and flight data may be synchronized with the FSAirlines system
• Service providers: we may use third-party services (hosting, analytics) that process data on our behalf
• Legal requirements: we may disclose data if required by law or to protect our rights

7. Your Rights

You have the following rights regarding your personal data:

• Right of access: you can request information about what data we store about you
• Right to rectification: you can update your personal data in your profile
• Right to erasure: you can request deletion of your account and data (with limitations related to virtual airline requirements)
• Right to restriction of processing: you can request restriction of processing of your data
• Right to data portability: you can request export of your data
• Right to withdraw consent: you can withdraw consent to data processing, which may result in limited access to the service

To exercise your rights, please contact us through the virtual airline administration.

8. Public Data

Some data may be publicly available if you have enabled the "Public Profile" option in settings:

• Username and full name
• Callsign and location
• Total flight hours
• Aircraft type qualifications
• Flight rank

You can change your profile visibility settings at any time in the settings section.

9. Cookies and Tracking Technologies

We use cookies and similar technologies for:

• User authentication and session management
• Saving settings and preferences
• Improving Site functionality

You can manage cookie settings in your browser, but this may affect Site functionality.

10. Changes to Privacy Policy

We reserve the right to make changes to this Privacy Policy. We will notify users of significant changes through the Site or by email.

Continued use of the Site after changes are made means you agree to the updated policy.

11. Contact Information

If you have questions or requests regarding this Privacy Policy or the processing of your personal data, please contact the VATRUS-AERO virtual airline administration.

You can find contact information on the Partners page or contact management through the Site notification system.